1. There will be a contract between you and us when your online booking is confirmed.
2. The person making the booking accepts the contract on behalf of all members of your party and is responsible for making sure they accept the contract. We cannot accept bookings from anyone under the age of 21.
3. You have the right to cancel within seven days of the contract with Libbear Barton. If you do cancel the holiday accommodation within seven days all payments will be returned.
4. Once you have paid the deposit for your holiday you are liable for the balance also. We therefore strongly advise that you take out holiday cancellation insurance that could cover you in the event of you having to cancel.
5. All cancellations must be advised immediately - our cancellation policy is detailed below.
A deposit of 50% of the booking fee is payable at the time of the booking, the balance being due eight weeks before the arrival date.
The guest must remit the balance so that we receive the payment by the due date.
Should we not receive the balance by the due date then we will attempt to contact the guest using the contact details with which we have been supplied, but it nonetheless remains the guest's responsibility to ensure the balance is paid on time.
If we have still not received the balance three weeks after the due date, then the booking will be deemed to have been cancelled, the deposit will be forfeit and we will be free to re-book the property.
When a booking is cancelled, the percentage of the booking fee charged as a cancellation fee (i.e. not refunded) will depend upon the amount of time still to elapse before the arrival date as per the following table
0-2 weeks - 100% of booking fee
2-4 weeks - 90% of booking fee
4-6 weeks - 80% of booking fee
6-8 weeks - 70% of booking fee
8-10 weeks - 100% of deposit
10-13 weeks - 80% of deposit
13-16 weeks - 70% of deposit
16-20 weeks - 60% of deposit
20 weeks and over - 40% of deposit
In the case of transfers, there is no penalty provided the new booking fee exceeds the price of the old one and the transfer is to an earlier date.
If the transfer is to an earlier date but the new booking fee is less than the old one then the difference is treated as a cancellation as per the above table.
If the transfer is to a later date but the new booking fee exceeds the price of the old one, then it is treated as a cancellation as per the above table, except that the percentage total of the booking fee charged as a cancellation fee (i.e. not refunded) is the difference between.
a) the percentage that would have been charged as per the table for the old booking had it been cancelled rather than transferred and
b) the percentage that would have been charged as per the table for the new booking if the new booking had been cancelled on the date of the transfer.
For example, if a booking with a week to go before the arrival date is moved to a date three weeks away then the cancellation fee would be 10%, as the difference between a cancellation 1 week away (0-2 weeks i.e. 100% per the table) and a cancellation 3 weeks away (2-4 weeks i.e. 90% per the table) is 10%.
Where the transfer is to a later date and the new booking is less in price than the cancelled one, the difference is treated as a straightforward cancellation as per the above table. The rest of the price of the cancelled booking is dealt with as per 3. above.